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2. Project Application

  • Practical information
  • Apply for funding - Professional
  • Reporting - Professional
  • Apply for funding - Volunteer
  • Reporting - Volunteer
  • Guidance
  • Definitions
  • Contact

Practical information
Once the feasibility study has been completed and approved, you can apply for a cooperation agreement with Norec.

Norec has two programmes: Norec Professional and Norec Volunteer. The professional programme is geared towards the exchange of employees, whereas the volunteer programme is aimed at volunteers.

Some of the projects we support include participants on both professional and volunteer exchanges. To maximise the flexibility of the project, your programme adviser will advise you on which application to submit.

Application deadlines
Norec Professional:
 ongoing
Norec Volunteer: 15 March and 1 September

Apply for funding – professional
Norec Professional involves the exchange of employed participants.

After completing the feasibility study, you can apply for a three-year cooperation agreement with Norec. In the application, the partnership must outline the goals they want to achieve through the exchange and how they will work together as a team to reach them.

A cooperation agreement usually comprises three exchange rounds. In addition to the actual cooperation agreement, the partnership must apply for a round agreement each year.

How to apply:

STEP 1: Application for project funding.
This application comprises two documents.

  • Project description
    This document forms the main part of the application. This is where you introduce the cooperation partners and provide information about the exchanges and projected targets. The project description also describes the planned results for the three exchange rounds and how participants will be monitored along the way.

Overall project description (B01)

Professional exchange application guidelines (B10)

Guideline on result management (B13)

  • Cooperation agreement signed by all parties in the partnership.

Partnership agreement (B16)

  • Attachments
    In addition to the application, you must enclose a self-declaration, participant agreement and an emergency plan.

Example of self-declaration (E19)

Draft emergency plan (E08)

Guideline for participant agreement (E15)


STEP 2: Round agreement application

To maximise the flexibility of the project, you will need to apply for a grant for each exchange round. In the round agreement, you describe what activities the participants will complete and the associated costs.

The application for an exchange round agreement comprises two documents:

  • Round agreement application
    This application specifies the activities to be completed and how they will contribute to achieving the goals for the project.

Round agreement application (C01)

  • Budget and financial report
    The budget details the costs associated with the exchanges. The budget is also used as the basis for the financial report that must be delivered upon completing the round.

Round budget (C02) including financial report (C04)

Submit your application documents and associated attachments to your programme adviser at Norec. You can apply for the cooperation agreement and first round agreement at the same time.

Reporting – professional

The partnership is responsible for reporting on results and financial expenditure at regular intervals during the project.

Within six months of completing each exchange round, the partnership must report to Norec about what activities were carried out and the costs thereof.


How to report:

The report comprises two documents – results report and financial report

1. Results report (C06)
The report describes what activities were carried out and outline how they have contributed to reaching the goals for the project.

Results report (C06)


2. Budget and financial report (C04)
The report must be based on the completed budget from the project application. You will need to include reporting on actual expenditures comparative to the planned budget.

Financial report (C04)

Guidelines on Result report (C06) and Financial report (C04) (B11)

Guidelines

Here you will find guidelines on how to plan and carry out the exchange

Professional partner guidelines (C10)

Apply for funding - volunteer

Upon completing the feasibility study, you can apply for a one-year cooperation agreement with Norec. In the application, the partnership must outline the goals they want to achieve through the exchange and how they will work together as a team to reach them.

How to apply:
The application mainly consists of two documents – a project description and a budget.

1. Project description
This document forms the main part of the application. This is where you introduce the cooperation partners and provide information about the exchanges and projected targets.

Overall project description (E01)

2. Budget
Norec awards grants to cover the costs associated with the exchanges. As part of the application, you will need to complete a form for grant funds. There are two different versions of the form: one for North-South exchanges and one for South-South exchanges.

Grant calculation North-South (E02a)

Guidelines on Grant calculation North-South (E12a)

Grant calculation South-South (E02b)

Guidelines on Grant calculation South-South (E12b)

3.Attachments

You will also need to include emergency plan, partners participant agreement and signature rights coordinating partner. 

Partnership agreement signed by all project partners (E03)

Draft Emergency plan (E08)

Guideline for participant agreement (E15)

Other documentation, if not already submitted:

Reporting – volunteer

The partnership is responsible for reporting on results and financial expenditure at regular intervals during the project.

Coordinating partners must report on the activities, costs and results of the project after every exchange round. The report must normally be delivered within five months of the last participant returning to their home country.

How to report:
The report comprises two documents – results report and financial report

1. Results report
The report must describe the activities that were carried out and outline how they have contributed to reaching the goals for the project.

Results report (E04)

2. Accounting
The report must be based on the grant budget outlined in the project application and document actual expenditures comparative to the planned budget. You will also need to submit an external audit for the agreement period.

Financial report South-North (E05a)

Financial report South-South (E05b)

Guideline to financial report (E13)

Definitions

Programme 
Norec Volunteer: Support to projects that exchange persons serving in a voluntary capacity. Norec provides a grant to cover costs related to travel, board and lodging, and allowance in addition to project costs.

Norec Professional: Support to projects that exchange skilled/trained professionals, often employees in partner organisations. Norec provides a grant to cover costs related to travel, salary, housing, in addition to project costs.

Project: In Norec terms, a project is the actual exchange and related activities as described in the overall project description document and agreed in the collaboration agreement.

Partner: An institution which takes part in the planning and/or execution of a Norec exchange project and receives direct or indirect financial funding from Norec for this purpose. Partners can be civil society organisations, public and semi-public institutions, or private sector companies.

Partnership: The term partnership is used to denote the group of organisations, companies or institutions which cooperate to exchange individuals. They sign a partnership agreement for the period of duration of the project.

Coordinating partner: The partnership is represented vis-a-vis Norec through a coordinating partner as the signatory partner and the sole partner responsible for all aspects of the project to Norec, including finance, on behalf of the partnership. The coordinating partner may be freely chosen by the partnership, for the period of duration of the project.

Norec participant: The term participant is used to address the person which the partners recruit and exchange under the collaboration agreement, regardless of whether they are internally or externally recruited.

Home and host partners: A participant has a home partner in its home country responsible for recruitment, and a receiving host partner in the host country.

Feasibility study agreement: An agreement between Norec and the coordinating partner to explore the potential for a Norec international exchange project between identified partners and developing concrete plans for the project.

Collaboration agreement: An agreement between Norec and the coordinating partner, covering the project. The collaboration agreement spells out the division of responsibilities and obligations between Norec and the coordinating partner and describes the results the partnership wishes to achieve over the project period.

Norec Volunteer agreements are made on a yearly basis
Norec Professional agreements normally have a duration of three years/three rounds of exchange

Partnership agreement: An agreement entered into by the coordinating partner and the other partners in the partnership, focusing on the internal roles and responsibilities in the partnership, with the same duration as the collaboration agreement.

Project period
Norec Volunteer: From 3 to 12 months, including preparatory course, Norec Youth Camp, posting abroad and the follow-up work. Posting abroad is minimum three months.
Norec Professional: 7-13-19 months. Includes Norec training 1 and 2, the posting abroad, and the follow-up work.

Round agreement: (Norec Professional) An agreement between Norec and the coordinating partner which specifies operational plans and budgets for each project period and forms the basis for disbursement of funds from Norec to the coordinating partner.

Norec training 1: (Norec Professional) The main purpose of Norec training 1 is to prepare the participants for their exchange. Norec training 1 covers topics on communication, leadership, global issues, health, safety and security. The training is compulsory.

Norec training 2: (Norec Professional) The focus for Norec training 2 is on results achieved during the exchange, and on how to share these results and new competence when returning home. Personal challenges related to reintegration is also addressed. The training is compulsory.

Norec partner training: (Norec Professional) The training addresses programme issues like project management, budgets and reports, safety and security. Subjects including leadership training and intercultural communication are also covered, as well as global issues and sector specific topics. The training is compulsory for all new partner contacts.

Norec Youth Camp: (Norec Volunteer) A three-day preparatory seminar for participants covering the topics communication, youth leadership and global issues. The seminar is compulsory.

Preparatory course: (Norec Volunteer) A training for participants of minimum two weeks, conducted by the partners, to prepare participants before exchange. The guideline to courses (D17) specifies themes and topics to be covered by the preparatory course. The training is compulsory.

Partner meeting: Meetings to plan and review the progress of the exchange programme.
Norec Volunteer: The partner meeting is compulsory each year
Norec Professional: The partnership can apply for funds for the partnership to meet in round 1 and 3

Mid-term review: (Norec Professional) The mid-term review is a Norec initiated meeting between the partners during round 2 of the collaboration period to revise/adjust on-going cooperation and to plan for new round(s) of exchange and/or an extension of the collaboration agreement. Representative(s) of Norec will attend the meeting.

Youth Summit: (Norec Volunteer) A conference gathering all Norec Volunteer partners to network, share experiences and best practices. Held every second year in Norway in February or March, in relation to partner meetings. Compulsory for Norec Volunteer partners

We are happy to help you with your application!

All partnerships that have completed a feasibility study will have been allocated a case officer from Norec. Your case officer accepts delivery of your application documents and reports, and can guide you both before and during exchanges.

You will find contact details for all our employees here.

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Vi bruker informasjonskapsler til å forbedre din brukeropplevelse og for at vi skal forstå hvordan du bruker våre nettsider. Mer informasjon

Vi bruker informasjonskapsler til å forbedre din brukeropplevelse og for at vi skal forstå hvordan du bruker våre nettsider. Mer informasjon