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3. Exchange

  • Before the exchange
  • During the exchange
  • After the exchange
  • Changes along the way

Before the exchange

Once you have entered into a cooperation agreement with Norec, you can start recruiting the participants.

You can recruit participants among your own employees or members, or advertise the exchange externally. Individuals who participate in international exchange programmes are usually aged between 18 and 35.

All partners are responsible for recruiting and following up with participants before, during and after the exchanges. 

Before the exchange, you should:

  • Secure necessary work permits and employment contracts for the participants
  • Arrange travel, visas and insurance for the participant
  • Sign up for Training 1
  • Prepare work place/colleagues for receiving Norec participants
  • Find appropriate housing
  • Establish a plan for including participants in professional and social activities at their new work place.
  • Make a financial transfer plan for the partnership

Trainings for participants and partners
To maximise the benefits of the exchange for the partnership, Norec offers trainings for both participants and partners.

Participants will attend a course before they travel abroad to embark on their exchange and just before returning home. Here, they will learn how to share knowledge and skills during their exchange and with their colleagues upon returning home.

You can read more about our participant trainings here.

For new partnerships, we also offer trainings for the partner representatives responsible for following up with the participants. The training is designed to enable the partners to collaborate on an equal basis and achieve the results they have laid down as goals in the cooperation agreement.

You can read more about our partner trainings here.

During the exchange

During the exhange, you should:

  • Introduce Norec participants to the workplace and housing
  • Develop and introduce a detailed work plan for the participants
  • Follow up and guide the participants
  • Communicate frequently with the other partners and participants
  • Monitor progress in the project according to indicators and expected results
  • Communicate any changes to Norec
  • Accounting and administration
  • Prepare and plan for the afterwork
  • Sign up for Training 2

After the exchange

Plan the work that will continue after the exchange.
The results achieved from the work carried out after the exchange will often be better when the post-exchange work forms an integral part of the planned exchange period from the outset. Linking efforts to recruit participants with the work to be carried out at the partner organisation as well as after the exchange has been completed will provide a comprehensive plan for what will be “sought” from the partner and “implemented” back home. Since the post-exchange period will go by quickly, it is important to have prepared a plan before arriving home.

Think about the work to be carried out after the exchange when you recruit participants.
Potential exchange participants have different skills and priorities. Since the work carried out after returning home is an essential part of an exchange and some individuals may have skills that are particularly well suited for this phase, this should be evaluated as part of the recruitment process. In addition, the vision for the post-exchange work should correspond with the participants’ long-term goals, whether they be career-oriented or more personal in nature.

Organisations often reap the best benefits in the post-exchange phase.
While individual participants will acquire most of their learning on the exchange itself, much of the organisational development happens as a result of the post-exchange work. If employees return with completely new and relevant skills, it is important that they get the opportunity to use these skills in the organisation and to upskill others. If the returning participants are not permanent employees, it is even more important that the follow-up phase enables them to work with the organisation at home to transfer knowledge and skills.

Whether recruits are sourced internally or externally has a significant impact on how the post-exchange work is planned.
How participants are recruited significantly affects the post-exchange work. If a person has been recruited from outside the organisation to go on exchange, the post-exchange work must be planned in a way that considers the fact that the individual will be leaving the organisation upon returning home. In this case, the organisation’s focus will be on transferring knowledge and skills. If a participant has been recruited from within the organisation and will continue to work for them upon returning home, the focus will be on organisational development, such as new procedures, although the upskilling of colleagues will still remain an important goal.

Changes along the way

If the partnership wishes to adapt the project along the way, you will need to send a written application for this to Norec. Such changes could for example include adapting the goals, budget or configuration of the partnership.

How to apply for changes to the project:

You must document and explain the reasons for the changes in the form below and send it to your programme adviser at Norec.

You should use this form if the change(s) applies to partners or goals:

Collaboration agreement amendment application (B03)

You should use this form if the change(s) applies to the budget, duration of the exchange or project direction:

Round agreement amendment application (C05)


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Vi bruker informasjonskapsler til å forbedre din brukeropplevelse og for at vi skal forstå hvordan du bruker våre nettsider. Mer informasjon

Vi bruker informasjonskapsler til å forbedre din brukeropplevelse og for at vi skal forstå hvordan du bruker våre nettsider. Mer informasjon