Final reporting for grant scheme on promoting democracy

Format

Norec will accept any format that covers the elements described in Article 4 of Part 2 of the Agreement (General Conditions) and any additional elements included in Part 1 of the Agreement (Specific Conditions). The report should be kept short (preferably no more than 15 pages). Annexes may be submitted in addition.

Reporting requirements

Please check the agreement for reporting requirements and customise the report, as needed.

Reporting requirements for final reports, financial reports and the audit are stipulated in the agreement with Norec, see Articles 6.1 and 7 of Part 1 of the Agreement (Specific Conditions) and Articles 3, 4 and 5 of Part 2 of the Agreement (General Conditions). The deadline for submission is stated in the agreement.

The final report should provide a brief and concise analysis of the project/programme for the entire agreement period in accordance with the planned results described in the agreement. Reporting should be kept at an overarching and/or aggregated level.

The final report covers the results of the entire Support Period and is an update of the progress report for the previous year.

The following must be submitted with the final report:

  • Updated reporting of actual achievements (results framework or similar document)
  • A financial project report covering the support period.
  • Audit report, covering the financial project report and, where applicable, management letter
  • Any evaluations or other reviews of the project (if these have not previously been shared with Norec)

The report shall be set up in a way that allows for a direct comparison with the application, results framework and budget.

The report shall be dated and signed by an authorised representative of the grant recipient, thereby confirming that the information provided in the report is correct.

The list below is not a report template but intended as a guide on which topics we expect to be covered in the report.

Template for final financial report

  • 1. General

    1.1. Name of grant recipient

    1.2. Norec’’s agreement number

    1.3. Norec’’s agreement title

    1.4. Total grant amount

    1.5. Support period of the agreement (dd.mm.yyyy – dd.mm.yyyy)

    1.6. Reporting period (dd.mm.yyyy – dd.mm.yyyy)

    1.7. Country(es) of implementation

  • 2. Result and learning

    2.1. Summary (max 600 words)

    Provide an account of key results achieved throughout the full agreement period in relation to the planned results, as described in the agreement. Analyse the delivered main outputs compared to planned outputs, and the project’s contribution to change at outcome level. Assess the project’s contributions to effects at impact level. See Article 4 (4.1) of Part 2 of the Agreement (General Conditions).

    2.2 Significant deviations from the latest approved application and/or plan (max 600 words)

    To what extent has the project been carried out as planned? Reflect on key deviations and experiences. See Article 2 of Part 2 of the Agreement (General Conditions).

    2.3 Impact (max 600 words)

    Provide a brief narrative assessment of the project’s effect on society. This should be in-line with your approved Results Framework.  See Article 4 of Part 2 of the Agreement (General Conditions).

    2.4 Lessons learned (max 600 words)

    Describe the key lessons learned from the project. See Article 4 of Part 2 of the Agreement (General Conditions).

    2.5 Risks (max 600 words)

    Provide a brief update on the overall risk management of the project, including how during the project period risks have been identified, mitigated and responded to. Evaluate the effectiveness of mitigating measures.

    Potential negative effects on cross-cutting issues (human rights, women’s rights and gender equality, climate and environment, and anti-corruption) must always be accounted for.  Also give a brief
    account of work undertaken to prevent instances of financial irregularities and sexual exploitation,
    sexual abuse and sexual harassment (SEAH). See Article 2 (2.2 c and d) of Part 2 of the Agreement (General Conditions).

    2.6 Cost-efficiency (max 600 words)

    Provide a short assessment of the cost efficiency of the project, i.e. of how project implementation costs relate to achieved results. Use examples to illustrate this. See Article 4 of Part 2 of the Agreement (General Conditions).

    2.7 Sustainability (max 600 words)

    Reflect on the sustainability of the results achieved by the project (e.g. are these likely to be maintained, and/or possibly even strengthened after the completion of the project?). See Article 4 of Part 2 of the Agreement (General Conditions).

  • 3. Contribution to cross-cutting issues (max 600 words)

    Briefly describe how the project contributed towards the cross-cutting issues of: human rights, women’s rights and equality, climate change and the environment, and anti-corruption.

  • 4. 4. Contribution to objective of grant scheme (max 600 words)

    Provide a qualitative assessment of how the project has contributed to the overall objective of the grant scheme:

    Political parties in developing countries have a better ability and capacity to promote democracy

    • Increased representation in political parties or party systems, with an emphasis on youth and women.
    • Improvement of the capacity of parties or party systems to fulfil their democratic role.
    • Strengthened cooperation between parties, primarily through reconciliation, consensus, and coalition-building measures.

  • 5. Evaluation/review (max 600 words)

    Are there any evaluations or reviews of the project that have not yet been submitted to Norec? If so, briefly describe the main findings and attach the report(s) unless otherwise agreed.

  • 6. Financial report and audit

    6.1 Significant deviations from the latest approved budget

    Comment on and justify significant deviations (both positive and negative) between actual costs and the latest approved budget. See Article 3 of Part 2 of the Agreement (General Conditions).

    Comment on any modifications in the auditor’s report.

    The Norec template for financial reporting must be used. The template is available here.

    See Article 7 of Part 1 of the Agreement and Article 5 of Part 2 of the Agreement for audit requirements.