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Collaboration Agreement

Now that you have completed your Feasibility Study and it has been approved, you can apply for a Collaboration Agreement with Norec.

New partnerships: 1 – 2-year agreement
Norec will assess the applicant’s ability to:

  • guide and support their employees on exchange
  • work in a partnership with good cooperation
  • achieve results
  • administer the project financially

Partnerships with existing agreements with Norec: 2 – 3-year agreement
Norec will assess the following when existing partnerships apply for a new agreement:

  • Participant guidance and follow-up
  • Partnership cooperation
  • Results in the partnership
  • Financial management
  • Project development

Partnerships who have received support from Norec for more than 5 years: 3 – 5-year agreement
Norec will assess the following when partnerships apply for a project for more than 3 years:

  • All of the above mentioned points
  • Reciprocal learning in the partnership – how the organisations use learning from the partnership and former Norec projects
  • How the exchange project contributes to organisational learning

All projects will also be considered as a part of the Norec project portfolio.

Application documents – Cooperation Agreement

Applicants must design a project that will promote institutional cooperation, strengthen organisational capacity, and increase the exchange of knowledge and competence.  Physical exchange of personnel is a requirement when possible, but can be combined with virtual exchange.

How to apply

The overall project description forms the main part of the application. Use the project description to introduce the cooperating partners and provide information about the exchange and the project’s expected results.

Documents included in the application:

Documents required from all the partners in the partnership

Documents that must be submitted if the application is approved

Emergency plan (download)
Participant contract of employment

Application documents – round description and budget

A collaboration agreement is divided into rounds. A round description can show, among other things, what activities, tasks, and assignments participants will undertake to achieve the goals of the project. The partnership submits a round description and budget for each round to Norec. A round can last between 3 and 18 months.

The following documents must be included in the application:

Documents required from all partners in the project:

  • Most recent annual report
  • Latest audited and consolidated financial statements
  • Valid company documentation for the auditing firm that will audit the Norec funds

Reporting – round

The partnership is responsible for reporting on results and finances during the project period. The coordinating partner must report activities, costs and results in the project after each exchange round. The report must be submitted no later than three months after the round has been completed.

How to report:

The report consists of two documents – the results report and the financial report.

Guidelines

Here are some practical guidelines to guide you in planning, implementing, and reporting on your exchange project.

 

Amendment application

If the partnership wants to make changes to the project, it may require a revision. The partnership can clarify this with the responsible program advisor in Norec. If necessary, the partnership must send an amendment application. If the changes affect the budget, the partnership must submit a revised budget together with the application.

The following document is included in the application:

Reporting – 1-year agreement

The partnership is responsible for reporting on results and finances during the project period.

The coordinating partner must report on the activities, expenditures, and results achieved during the project period, after each exchange round. The report should normally be delivered five months after the the latest participant has returned home.

How to report:

The report consists of two documents: the result report and the financial report.

The report will describe which activities have been carried out, and how these activities have contributed to achieving the objectives of the project.

Based on the grant budget from the Collaboration Agreement, here you must document actual costs as compared to budgeted expenses. You must also provide an external audit for the contract period.

 

Guidelines

Here are some practical guidelines to guide you in planning, implementing, and reporting on your exchange project.